Privacy & Cookie Policy

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Terms & Privacy Policy

We are committed to protecting and respecting your privacy. The Terms & Privacy Policy contained in this document provides the basis for any personal data we collect from you, or you provide to us, will be processed by us. For the purpose of European Union Data Protection legislation, We, as defined on our Site are the data controller. This information is designed primarily for when using our Site and specific Terms & Conditions may apply to our services which are available on request.
Read the following to understand how your personal data will be used.

Membership Donations

Membership joining and renewal donations are non refundable, apart from exceptional circumstances, at the discretion of the 5W Office and Trustees.  This includes donations for multiple years of membership.  With regards to a Life Membership donation, it should be noted that 5W policy states that this covers either the life of the member or the organisation and that no refunds will be given.

Photos and Images

Members accept that any images submitted to the 5W Office for the newsletter or posted on the closed Facebook Group may be used for promotional purposes. This includes 5W literature and social media platforms. It is the responsibility of each 5W member taking photos of other members to have their explicit permission for use of these photos.  It is also the responsibility of 5W members to make it known if they do not want to be included in photographs taken during Gatherings or Get-Togethers.

Information We May Collect & Process From You

Information that you provide by filling in forms on our Site. This includes information provided at the time of registering to use our Site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion sponsored by us and when you report a problem. Details of your visits to our Site including, but not limited to, traffic data, location data, web logs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. Details of transactions you carry out through our Site and of the fulfillment of your orders. If you contact us, we may keep a record of that correspondence.

How We Use The Information

To ensure that content from our Site is presented in the most effective manner for you and for your device. To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes. To carry out our obligations arising from any contracts entered into between you and us. To allow you to participate in interactive features of our service, when you choose to do so and to notify you about changes to our service.

Where We Store Your Personal Data

When we use your information, this may involve sending your information around the world and in particular where you are located within the European Economic Area (EEA), this includes sending it outside the EEA. By providing us with your personal information, you agree that we may transfer, store and process your information in this manner. Transmission of information via the internet, just like paper based data, cannot be guaranteed as completely secure. We deploy security measures designed to protect your personal data, we cannot guarantee the security of your data transmitted to our Site and any transmission is at your own risk. When we receive your information, we will use security features and procedures with the aim of preventing unauthorised access, however, this you understand this cannot be guaranteed in all instances.

Links To Other Websites, Technical & Statistical Information

Our Site may have hyperlinks to website’s owned and operated by third parties. This document does not apply to those other websites. We encourage you to read the relevant statements on the other websites you visit, as they will govern the use of any personal data you provide when visiting those websites. We do not accept any responsibility or liability for the practices of such third party websites and your use of such websites is at your own risk. We may collect information about your device, including your IP address, use cookies, operating system, browser version, for system administration and to improve usability of our services and Site. This is statistical data does not identify you or any individual.

How Long We Keep & Deletion Of Your Personal Data

We retain your personal data for no longer than is necessary for the purpose(s) for which it was provided. What this means in practice will vary between different types of data so when determining the relevant retention periods, we take into account factors like
legal obligation(s) under applicable law to retain data for a certain period of time,
statute of limitations under applicable law,
potential or actual disputes and guidelines issued by relevant data protection authorities. We securely erase your personal data from our systems when it is deemed not to be required.

What Are Cookies & Which Do We Use?

A cookie is a small piece of information stored as a text file on your computer to improve your user experience and enable the website to remember you for future visits. Cookies can be used for a range of jobs including storing page preferences, improving navigation efficiency, tracking visitors and assisting in targeted advertising. Cookies are designed to make the interaction between you and the website faster and easier.

Analytic Cookies

These cookies allow us to recognise, count and see how visitors navigate the site so we can measure site performance and improve the way the website works for increased user-friendliness.

utma – Tracks return visitors to the website.

utmb – Establishes a browsing session has begun.

utmc – Establishes a browsing session has begun.

utmz – Tracks where visitors have originated from and how they navigate around the site.

owa_s – Tracks how visitors use the site.

owa_v – Tracks how visitors use the site.

Functional Cookies

These cookies are essential for basic site functionality e.g. navigation menus, site preferences. They are anonymous and most are usually deleted when you close your browser.

Third Party Cookies

These cookies are relevant to the usability of any third party features, for example social media, statistics etc. The third party websites may set cookies through our website. The word “party” refers to the domain as specified in cookie; the website that is placing the cookie. So, for example, if you visit and the domain of the cookie placed on your computer is, then this is a first-party cookie. If, however, you visit and the cookie placed on your computer says, then this is a third-party cookie.

Blocking Cookies

You can block cookies by amending the browser settings that allow you to refuse the placement of all or some cookies on your computer. However, if you amend your browser settings to block cookies (including functional cookies) the site usability may be affected. Please use these links to amend your browser settings: Internet Explorer / Google Chrome / Mozilla Firefox / Safari / Opera

Disclosure Of Your Information

If we are under a duty to disclose or share your personal data following a formal legal request from law enforcement agencies, government agencies or other similar bodies. If this happens and there is a proper legal basis for providing your information, it will be provided to the requesting organisation. If requests are received for information from government departments, the police and other enforcement agencies. If this happens, and there is a proper legal basis for providing your information, it will be provided to the requesting organisation. We may provide your personal data to any member of our group of companies, our subsidiaries, our ultimate holding company and its subsidiaries if relevant, data processing companies, mailing houses and other third parties working on our behalf whether directly or indirectly. In the event that we sell or buy any business, assets or shares, in which case we may disclose your personal data to the prospective seller or buyer of such business, assets or shares. In some cases the personal data we collect from you may, for the purposes set out above, be transferred outside the European Economic Area (“EEA”) and such destinations may not have laws which protect your personal data to the same extent as in the EEA. We are required by data protection law to ensure that where we or our “processors” transfer your personal data outside the EEA, it is treated securely and is protected against unauthorised access, loss or destruction, unlawful processing and any processing which is inconsistent with the purposes set out in this document to the best of our abilities and cannot be absolutely guaranteed as it may be impractical to physically vet the business due to their location. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions; or to protect our rights, property, or safety, or those of our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you before collecting your data if we intend to use your data for such purposes.